According to a survey by Igloo Software, more than half of all employees find company meetings to be unproductive. While you may have important information to share, it’s essential to evaluate why you’re conducting your meetings and how often you’re scheduling them. By avoiding these common meeting mistakes, you’ll be able to get your key points across without getting any eye rolls.
Is your meeting necessary?
First things first – what is the main point behind your meeting? While it’s beneficial to have your team join together for conversations and collaboration, sometimes disrupting their productivity isn’t worth it. Before you begin gathering your troops into a conference room, decide if you could send out an email or have a phone call with the team leader instead.
You lack a clear purpose or agenda.
A meeting without a distinct goal gets classified as ‘pointless’ and ‘unnecessary’ by employees. Make a meeting agenda, and send it to all attendees ahead of time so they know what is expected and to keep the meeting on track.
You engage in distracting behaviors during meetings.
Igloo Software found that employees are distracted during meetings by phone calls, side conversations, and people eating or drinking. You may not realize that you’re affecting your fellow attendees, but one of these examples could be part of the reason why they’re tuning out.
You’re not using tech tools properly.
Although technology has made meetings easier (PowerPoints, screen sharing, video conferencing, and more),it’s not always perfect. Technological errors can and do happen – so often that employees cite constant technical issues as one of their biggest meeting annoyances. Test all meeting tools before you have to use them, and even if all goes smoothly, be prepared to run the meeting tech-free just in case.
Need help finding the right employees for your company? Madison Approach Staffing is a staffing agency in White Plains, NY and are available to help make your next hire exceed your goals. To learn more, call 914-428-4800 or visit our website.
